1) What is a Voucher?
In accounting sense, voucher is an internal document used in a company’s accounts payable department in order to collect and organize the necessary documentation and approvals before paying a vendor invoice. The voucher acts as a cover page to which the following will be attached: vendor invoice, company’s purchase order, company’s receiving report, and other information needed to process the vendor invoice for payment.
In Tally ERP9 Voucher type is the data entry form or screen where we are entering different types of transactions like Sales, Purchase, Receipt etc.
2) What are the Types of Vouchers?
There are 18 different predefined voucher types pertaining to accounting, inventory and payroll. When the payroll feature is enabled, the number of predefined voucher types is 20.
For example, the Cash Payment and Bank Payment vouchers where the relevant predefined voucher is Payment Voucher. You may have two or more sets of Sales Vouchers for different kinds of sales transactions for example, credit sales, cash sales, and so on.
If a voucher type is created, you can:
● Use different voucher numbering methods.
● Give own prefix and suffix details for the voucher numbering.
● Use the Effective Dates for the vouchers.
● By default, make some vouchers optional if required.
● Use common narration or narration for each entry.
● Automate the printing immediately after saving the vouchers.
3) How to Create a Voucher Type?
To create a voucher type
1. Go to Gateway of Tally > Accounts Info or Inventory Info. > Voucher Type > Create.
2. Enter the Name of the voucher.
3. Select the Type of voucher.
4. Enter the abbreviation in the Abbreviation field, if required.
5. Select the Method of voucher numbering from the Methods of Numbering list, which appears as shown below:
6. Enable Use effective dates for vouchers to enter effective dates for vouchers.
| Note: Select this option if you have a transaction under consideration for overdue/ageing analysis recorded currently but will come into effect on another date. If the effective date is entered, the overdue/ageing will be considered from the effective date and not from voucher date. |
7. Enable Make this voucher type ‘Optional’ by default to set your voucher to optional voucher by default.
| Note: For Memorandum and Reversing Journal voucher the option make this voucher type ‘Optional’ by default is not available. |
8. Enable Allow narration in voucher to give a common narration for voucher. A common narration screen for voucher appears as shown below:
9. Enable Provide narration for each ledger in voucher? If you want to give a separate narration for each entry of a voucher.
This would be applicable for a multiple entry voucher where you want separate details for each entry. The narrations for each entry appear as shown below:
For Delivery Note, Receipt Note, Sales order, Purchase order, Physical Stock, Stock Journal, Rejection In and Rejection Out, the option Provide narration for each ledger in voucher? is not available.
10. Enable Print voucher after saving to print every voucher after entering it.
| Note: Depending on the Type of Voucher selected to create or alter, different printing features appear in this field. For example, if you select Receipt as Type of Voucher, the option Print Formal Receipt after saving will be displayed. |
11. Set Use for POS invoicing to Yes to use the sales invoice as POS invoice.
12. Set the Default title to print on invoice to print the same title for POS invoice.
| Note: Default print Title option will appear only in Sales Voucher Type. |
13. Select the bank in Default bank option to print the default bank ledger when the option Print Bank Details is enabled in a Sales voucher.
14. Enter the Default jurisdiction to be printed on the invoice, if required.
15. Create a voucher class in the Name of Class field, if required
The completed Voucher Type Creation screen appears as shown below:
16. Press Enter to save.
SOURCE: help.tallysolutions.com