1) Watch Demo Video
2) Follow Step by Step Process
1. Login in to your Excel2Tally.in account
2. Select Template “Debit Note With Inventory”
3. Click “Process Data”
4. Add Company & Select Template.
5. Download Sample file format
6. Once you are ready with your excel data then Choose file and Upload Excel
STEP – 1
7.Now Click Process Excel
STEP – 2
8. Now Click Download XML
STEP – 3
9. Now import the converted XML to Tally, using option import data > Vouchers
10. In case data is not imported in Tally than check Tally.imp file for data import log report.
3) Column Wise Explanation
The column names given in RED are compulsory and are required to be filled where as the column names given in BLACK are optional.
| Column Name | Explanation | Excel Template Example |
| Voucher Date | This will be the voucher date | Recommended format are 01/02/2018 OR 01-02-22018 |
| Voucher No | In Tally, voucher numbers are automatically set by default. They are used with some words or are of greater digits such as 101 or A-101 or TAX-101 and so on. You can select the required Method of voucher numbering from the voucher type creation/alteration screen. The Methods of Numbering list appears as shown below:1) Automatic 2) Automatic (manual over ride) 3) Manual 4) Multi-user Auto | VN-R1 |
| Voucher Type | Voucher type pertains to Accounting, Inventory and Payroll. These are used for recording various transactions according to the user needs. In Tally ERP9 Voucher type is the data entry form or screen where we are entering different types of transactions like Sales,Purchase,Receipt etc. There are 18 vouchers already created in Tally Software,which is divided into four parts 1) ACCOUNTING VOUCHER 2) INVENTORY VOUCHER 3) PAYROLL VOUCHER 4) ORDER VOUCHER (THE ABOVE VOUCHERS WILL BE DISPLAYED BASED ON THE FEATURE YOU HAVE ENABLED) | Sales FY 18-19, Sales Delhi, Sales Amazon, Sales Local |
| Original Inv No | This will be the Original supplier invoice number against which we are debiting or returning the supplier account | |
| Invoice Date | Invoice date is the date on which an invoice for goods is issued, which is usually the same day on which the goods are sent to the supplier Tally is very flexible and thus allows the user to present the invoice date in various formats but it will be expressed/represented in tally as DD/MM/YYYY OR DD-MM-YYYY. | Recommended formats are 01/02/2018 OR 01-02-2018 |
| Reason Code | This will be the code specified by the GST department to be presented while issuing the debit note Following are the predefined list of reason codes 01-Sales Return 02-Post Sales Discount 03-Deficiency in Services 04-Correction in Invoice 05-Change in POS 06-Finalization of Provisional Assesment 07-Others | 01, 02,03,04,05,06,07 |
| Customer Name | The name of the supplier | Sai Traders,Balaji Traders |
| Address 1 | Address of the supplier | |
| Address 2 | Address of the supplier | |
| Address 3 | Address of the supplier | |
| State | State where the suppliers business is being registered | Maharashtra |
| Place of Supply | This will be the place to which supply has been made | Brad Cars Pvt Ltd’s registered place of business is in Jaipur, Rajasthan. It supplies cars to Ravindra Automobiles, whose registered place of business is in Udaipur, Rajasthan. |
| Country | Country in which the suppliers business is being registered | India |
| Tin No | TIN stands for Taxpayer Identification Number, is unique number allotted by Commercial tax department of respective State. It’s an eleven digit number to be mentioned in all VAT transactions and correspondence. TIN number is used to identify dealers registered under VAT. | 11111111111A |
| CST No | CST (Central Sales Tax) ) is a form of indirect tax imposed only on goods sold from one state to another state. | 1111111C |
| GSTIN/UIN | All of these businesses will be assigned a unique Goods and Services Tax Identification Number (GSTIN). (It should not exceed 15 characters) | 24AABCV123EDG54 |
| Registration Type | GST registration types are assigned as Regular, Composition, Consumer & Unregistered | Regular, Composition, Consumer, Unregistered |
| Buyers Debit Note No | Debit note is a document informing the seller by the purchaser that he is debiting seller account in his books of accounts due to some reasons The debit note is an intimation and a legal document accompany with the purchase return Basically it is the number on that debit note | GT-001 |
| Buyers DN Date | It is the day on which the seller issues the debit note to the buyer. Tally is very flexible and thus allows the user to present the invoice date in various formats but it will be expressed/represented in tally as DD/MM/YYYY OR DD-MM-YYYY. | Recommended format are 01/02/2018 OR 01-02-22018 |
| Delivery Note No | A document accompanying a shipment of goods that lists the description, and quantity of the goods delivered In tally The Delivery Note Voucher is used for recording goods delivered to the supplier | DN-9008 |
| Delivery Date | The date goods have to be delivered Delivery date is used for recording goods delivered to the supplier | Recommended format are 01/02/2018 OR 01-02-22018 |
| Order No | Number of the order In tally a order number is the reference to have a link between transactions. For example, if order Number is being selected in the Delivery Note, it will help you to automatically display the details of the items in the Purchase invoice The tracking number pop-up list appears after you have entered the name of the item. | ORD-25964A |
| Order Date | The date of the specific order. It is a written authorization for a vendor to supply goods or services at a specified price over a specified time period. | Recommended format are 01/02/2018 OR 01-02-22018 |
| Term of Payment | Number of days In tally,Payment terms are the length of time that a customer has to pay your invoices. This number, in days, is the length of time after the invoice date or month end the payment needs to be paid by. This will be the payment due date. For example; payment terms of 14 days and the invoice issue date is 01/01/2013, then the invoice due date with be 15/01/2012. | 30 days |
| Terms of Delivery | Terms of delivery is a information/Instruction given by a customer to the supplier. There are multiple types of terms of delivery which can be explained as 1) If customer is demanding fragile goods he/she would want it in a bubble wrap. 2) If any liquid pack in 1liter bottle 3) Dispatch the goods to my warehouse etc 4) COD | Ex-Works, Despatch through XYZ transporter, COD |
| Item Name | Item name is basically the name of the product you are selling | |
| Item Description | Item description is basically detailed information about the specific item like nature,size,colour and so on | Best Quality, Size – 12, Color – Blue |
| Tax Rate | It is a tax rate specified for the product every product has a different tax rate | 5%,18%,21%,25%and so on… |
| Batch No | Batch No means a specific quantity or material that is intended to have uniform character and quality, within specified limits, and is produced according to a single manufacturing order during the same cycle of manufacture. | B-123 |
| QTY | Qty is defined as an abbreviation for “quantity” and means the number or amount of something that quantifies that you wanted to Sell or Purchase | 5 Nos, 5 KGS, 5 Ltrs, 5 Pcs |
| UOM | UOM stands for UNIT OF MEASURE. A unit of measure is assigned to all inventory items and must be defined before a product can be entered. Each product will have a stocking unit of measure a purchasing unit of measure. | Pcs, Nos, Kgs, Ltrs, Box, etc |
| Rate | A fixed price paid or charged for Goods or Services Per Unit | Rs 12500/- |
| Discount | In Tally ERP9 Invoice Discount is given on the product, so that the buyer is induced to place an order and later to make the payment. Discount can be also referred to as a type of deduction in product base price. | 5%, 8%, 10%,15% |
| Amount | This is a GROSS AMOUNT of the product before taxes, other charges & discounts | RS 24000/- |
| Purchase Ledger | Purchase and sales are part of trading account; hence these are most important ledgers in overall accounting process.ERP 9 by default provides Purchase Account as group.You can create unlimited Purchase ledger based on your business | Purchase @ 18%, Purchase Interstate @ 18%, purchase Local @ 28%, etc |
| Other Charges_1 Amount | Other Charges is a amount which is charged over and above the gross value of the product. Other charges can be positive or negative.For Eg discount can be negative. | Rs 2800/- |
| Other Charges_1 Ledger | Other charges in Tally are ideally created under Sales or Expenses group based on accounting requirements | Shipping Charges,Delivery Charges,Packing Charges and so on… |
| Other Charges_2 Amount | Other Charges is a amount which is charged over and above the gross value of the product. Other charges can be positive or negative.For Eg discount can be negative. | Rs 4200/- |
| Other Charges_2 Ledger | Other charges in Tally are ideally created under Sales or Expenses group based on accounting requirements | Gift Wrapping Charges, Fast Delivery,Shipping and so on |
| CGST Amount | CGST stands for Central Goods & Services Tax which is a component of the tax reform that will be levied by the Central government on all services and goods CGST rate will be applicable on intra-state transactions (within state) | Rs 1250/- |
| CGST Ledger | This is a Tax ledger, ideally created under Duties & Taxes group in Tally. You can give name of the ledger as per your preference and business requirements | CGST @5% , CGST @9%, CGST @10% |
| SGST Amount | SGST stands for State Goods & Services Tax which is a component of the tax reform that will be levied by the State government on all services and goods SGST rate will be applicable on intra-state transactions (within state) | Rs 1250/- |
| SGST Ledger | This is a Tax ledger, ideally created under Duties & Taxes group in Tally. You can give name of the ledger as per your preference and business requirements | SGST @5% , SGST @9%, SGST @10% |
| IGST Amount | IGST Amount stands for Integrated Goods & Services Tax amount payable. IGST rate will be applicable on inter-state transactions (between the state) | Rs 2500/- |
| IGST Ledger | This is a Tax ledger, ideally created under Duties & Taxes group in Tally. You can give name of the ledger as per your preference and business requirements | IGST @10% , IGST @18%, SGST @20% |
| Cess Amount | CESS is a compensation cess levied under section 8 of The Goods and Services Tax (Compensation to State) Act, 2017 | Rs 24000 |
| Cess Ledger | This is a Tax ledger, ideally created under Duties & Taxes group in Tally. You can give name of the ledger as per your preference | 250.5 |
| Round off Amount | Round off means to bring to balance or completion to the transactionBasically in round off if the value in Paise is 50 Paise or more, it is rounded upward to the nearest Rupee, and, if the value in Paise is less than 50 Paise, it is rounded downward to the nearest Rupee. | 0.85, -0.15 |
| Round off Ledger | Round off ledger ideally created under Sales/Expenses/Purchase group | Round Off |
| Cost Center | A part of an organization to which costs may be charged for accounting purposes. The cost center in Tally.ERP 9 refers to an organizational unit to which costs or expenses can be allocated during transactions while the cost category is used to accumulate costs or profits for parallel sets of cost centers. | HR Department, Sales Department,Engineering Department |
| Godown | Godown is a place where stock items are stored. You can specify where the stock items are kept. Tally is very user friendly and thus provides you options to create multiple Godowns but however by default tally creates single Godown i.e. MAIN LOCATION | Main location, Bhiwandi Warehouse, Amazon FBA, etc |
| Narration | A small brief explanation. |
4) Important Note
Please make sure that ledger masters & item masters are already exist in your tally data
If possible create separate Debit Note voucher type with voucher numbering method manual & prevent duplicate = YES
Option “Ignore errors during data import” should be YES. Find this option on Gateway of Tally > Press F12 > General